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A&H Data Management, LLC - Located in
Nederland, Texas and serves the greater Beaumont,
Port
Arthur and Orange areas. Charles Anselmo and Gil
Hernandez, owners of A&H, have a wide
range of
clients but have taken a direct approach to the
Health
Services industry and is now providing scan on
demand and backfile scanning services for their
clients. "With Global Archives and
the Satellite Scan
Station, we have opened up new territories and new
business opportunities we would have never seen."-
Charles Anselmo
Corporate Storage Systems - Located in
Erlanger, KY is Global Archives newest Satellite Scan
Station Partner, winning a large 10,000 box storage
and imaging healthcare client to kick them off. This
came about through the Global Archives business
partnership network. A client of a Global Archives
business partner-A&A Records, requested that we be
able to
provide services for his 17 remote divisions. In this
divisions' location
Corporate Storage Systems was at the right place at
the right time. For more information on Corporate
Storage Systems clic
k here.
Stay Safe Scan and Storage, Inc. –
Headquartered in El Dorado Hills, CA is a Disabled
Veteran Business Enterprise (DVBE) who partners
with non-profit organizations nationwide. Stay Safe
Scan has added imaging to their vast array of
existing services and is utilizing Global Archives
Satellite Scan Station for one of their existing
partnerships. “The ability to add-on to the Satellite
Scan Station protects our original investment and
allows for easy expansion. We are already planning
for our second scan station!” Jeff Tewksbury.
Servicing the greater Sacramento, CA area, Stay
Safe Scan is a prime and subcontract supplier to
federal and state agencies. They also provide a
unique statewide traffic and logistic service for all 58
counties. For more information on Stay Safe Scan
click here.
LA Records Management, Inc.- Global
Archives is proud
to
announce its service partnership
with LA Records Management, located in Sylmar, CA.
LA Records is the Premier Information Management
and Full-Service Records Storage Provider servicing
the greater Los Angeles area. LA Records
Management is utilizing Global Archives full production
imaging services for their clients. They will be using
Global Archives Satellite Scan Station to offer scan-
on-demand and day-forward imaging services to their
vast and impressive client base. Additionally, Global
Archives is utilizing LA Records Management's hard-
copy, transportation, indexing, and purging services
for its local clients. We look forward to continuing our
successful partnership with LA Records
Management! For more information about LA Records
and their services click here.
Pouch Records Management- Located in
Fullerton,
California,
Pouch is a large records management center serving
the greater Orange County area. Pouch has
expanded its services to add Global Archives Remote
Backup for their clients and are currently
evaluating imaging using the Global Archives Satellite
Scan Station. "We see the need to add these new
services and are happy that we have a partner
like Global Archives to help us make the transition"--
Sue Norton, Operations Manager. For more
information about Pouch click
here.
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Remote Backup enhanced
email service is now available! By popular
demand, we have added more reporting
data to the standard email notification message in
our Remote Back Up Report. In addition to the
standard email notification of a successful/non
successful backup, the upgrade details the number of
new files added and their size together with the total
backup volume. This upgrade is a no
cost feature.
Remote Backup Services is an automated backup
application that enables the user to set it and forget
it. A simple, easy to use, client interface creates
backup sets of distinct folders and files of network
connected devices.
Have you tried Remote Backup? Call today for a
quick demo and you will see just how easy and
inexpensive it can be. Fully secure and encrypted,
all client data is stored at the Global Archives data
center. The level 3 data center is located in
Irvine, Ca. As an added measure of
safety, the
Global Archives facility features triple redundancy,
together with optional co-location servers in
Santa Clara, Ca. For more information on
our
Security, Privacy and Disaster Recovery click
here. Irvine is aprroximately 500 miles south of
Santa Clara.
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Orthopaedic Medical Group (OMG), a large
medical
group in West Covina, California with three locations
had a health records management problem. Their
paper records, roughly 15,000 charts, were being
stored in a local self storage facility about 2 miles
from their main office requiring daily trips to retrieve
emergency and next day appointments. Over the
years and because of the many changes in
physicians, facilities and management, it became
difficult to find records. Countless hours were
wasted by key staff members to find and locate
records. A new Administrator, Mary Wong Lee, was
brought in to straighten out the system. Working
closely with Chris Little, a 25+ year veteran with
OMG, they began to systematically identify the
problem and created a formal RFQ.
After the RFQ was issued, an award for the contract
was made to Global Archives. The Global Archives
task was to implement a new Medical Record storage
system that included professional records center
management, HIPAA compliancy, retention scheduling
and establishing a conversion program for active
charts. The Global Archives team first bar-coded
each box, then indexed each and every chart with
Patient Name, Medical Record Number, Last Date of
Service, attending physician and other demographical
information. Working with the IT staff at OMG,
Global Archives imported the OMG databases with the
new indexing information and delivered a simple, easy
to use system for the OMG staff. The first task of
organizing OMG records was complete. The next
phase, implementing a retention schedule to comply
with the States requirements was easily
accomplished within the database.
All charts older than 7 years were set for
destruction. This reduced the number of charts to
manage by 40%. Working with an up to date
database, OMG merely called for charts using the
chart and box barcode number. Global Archives
could then easily pull and scan the chart and post
the images to OMG’s private LockBox in our secure
online repository. Now OMG has their information in
minutes rather than hours and their important staff is
doing what they do best instead of hunting for
charts.
The level of satisfaction is well worded in the
response we received:
“I have just reviewed the first scanned file and am
thoroughly impressed with the quality and ease of
use. Thank you!” Mary Wong Lee
“If this level of service keeps up, you will have made
me a hero at the office!” Mary Wong Lee
“Double-Thanks!” Mary Wong Lee
The final phase is under way, converting day forward
charts to electronic images and storing in OMG’s
private LockBox for easy, instant access.
As an added feature, because Global Archives’
LockBox repositories are ODBC compliant, OMG can
move the files from Global Archives with ease to any
EHR compliant system.
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Imaging Solutions and Remote Backup Services for Records Managers
Sincerely,
Casey Wistrom
Global Archives Inc.
phone:
1.800.595.1458
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