The 3 Stages of the EHR Investment Process and How to Maximize your Investment
Stage 1: Hesitation

One of the most common fears regarding the EHR conversion process is the monthly cost commitment and concern of additional hidden fees. Further, front office staff members are already met with a diverse range of responsibilities, and so many facilities view the in-house scanning training as just another burden on their office managers. Plus, hospitals, surgery centers and small physician offices are already faced with overwhelming deadlines to meet other IT standards such as Meaningful Use, accountable care programs, and ICD10 Billing code systems.

Stage 2: Embracing the EHR

Many healthcare facilities eventually overlook the initial hassle associated with converting to a new workflow plan. After considering the EHR system’s wide realm of financial and time-saving benefits, centers can no longer afford to procrastinate upon EHR conversion if they plan to remain a fiscally competitive healthcare provider. Additionally, quality care measures define EHR conversion as an absolute requirement in order to qualify for annual HIPAA-based incentives. And so the cloud service provider is selected, the terms are discussed, and the documents are scanned.

Stage 3: So, now what? Make the most of your EHR Investment!

And finally – The EHR system is intact, operations are smooth, and HIPAA incentives are ready to be opened in the mail. Yet the question soon arises, how centers can best maximize the time and cost investments of converting to EHRs? American Medical News addresses this growing concern by shedding light on the three most neglected EHR programs: patient portals, e-prescribing, and electronic appointment scheduling. One example of successful patient initiative and personal healthcare accountability derives from the IMass Memorial Healthcare System in Massachusetts.  All from the comfort of their own home, this healthcare system allows diabetic patients to both routinely test their blood glucose and instantly send computer-generated results to UMass’ secure Allscrpts EHR database.  By simply connecting the blood sugar monitor with any computer device, this once mundane, multi-step process can now be quickly completed in just a matter of seconds. Further, the ability to e-prescribe patientt medications has resulted in a 10% incline in patients’ more conssitently filling and picking up their medications.

Although met with secruity and cost fears, electronic-based healthcare proves itself to be safe, economically prudent, and well worth the initial invetment and manpower.

Stage 2 Meaningful Use Objectives
HIPAA statistics indicate that an overwhelming number of physicians have deferred implementing Stage 1 objectives concerning interopatability. Consequently, physicians will have to work even harder to meet these deferred Stage 1 measures in addition to fulfillig those objectives from Stage 2. The table below lists the most commonly deferred Stage 1 Meaningful Use items and their corresponding deferral rate.

84% Summary of care transition

80% Send reminders to patients

68% Syndromic surveillance

66%: Timely electonic access for patients

55%: Medication reconciliation

50%: Patient education resource

38%: Incoporate lab results

25% : Patient Lists

21% Immunizations

15%: Drug formulary checks

The main requirement of Stage 2 requires physicians to help patients better access, view and exchange data from their online records. Thus far, trends indicate that physicians are inclined to defer items that most largely disrupt to the ease of their past work-flow. The three main goals of Meaningful Use to be accomplished by 2014 include:

1) Increased urgency that vendors integrate technological changes in order to fulfill all deferred Stage 1 and new Stage 2 objectives

2) Help pateints become more technologically savvy: 50% of patients will be expected to download their health records onlne

3) Encourage all other third party patient heath services to integrate technological updates so as to create a thriivng online communication network for receiving, sending, and exchanging data.

Up to this point, $2.6 billion has already been distributed to over 251,000 physicians to account for their compliance of Stage 1 Meaningful Use objectives. Do you think the above ratio of 2.6 billion to 251,000 physcians will see an increase after the 2014 completion of Stage 2? Stage 2′s outcome will show us just how much money talks to healthcare professionals…

Happy Thanksgiving!

Contact Us

1.877.257.7226 ext 801

6965 El Camino Real, MS:105-239

Carlsbad, CA 92009

What’s New at Global Archives?

Global Archives looks forward to hosting our very first tour of our data center located in Irvine. Please refer to our website for more information on Global Archives’ health services solutions and the link to register. All those interested in exploring an inner view of the cloud are welcome to join us on this tour. Please refer to our website for more information on how to attend this free event.

For a quick visual demonstration of Global Archives’ cloud-based solutions, refer to our Lockbox and GA Forms tutorial videos


Upcoming Events:

December 5th 2012: Global Archives Cloud Tour and Q&A

April 18-21: 2013 Annual California Orthopedic Association Meeting

September 2013: 2013 Annual CASA Trade Show

Interested in starting a long-lasting, mutually beneficial partnership?   

Global Archives would love to schedule a time to learn more about the unique range of services offered by your company. To inquire about prospective partnership opportunities with Global Archives, please contact Sales Account Manager, Luis Camarena at or 1.877.257.7726 ext 801

Comments from the CEO

Elections have consequences-this year; the results of the California November election enabled the Democrat party to gain a super majority in the assembly and senate. This means that the opposition has little, if any power, to change or challenge proposed laws. In addition to the passage of Proposition 30, which increases taxes for most businesses and increases the sales tax, the carbon-tax auction has been implemented. California “caps” the amount of heat-trapping gases that can be emitted by about 600 oil refineries, power plants, and other industrial facilities.  Those companies who exceed their quota of carbon emissions will be required to purchase “carbon credits”, which will be available from government auctions.

This program starts out with nominal consequences, but is expected to generate $11 Billion by the year 2015. Once in place, it is doubtful that the government will ever turn off the cash flow. The distribution of proceeds was intended to go to clean energy projects but is already being targeted for other uses, including the general fund. This program, not unlike the proceeds from Proposition 30, may not allocate raised capital toward clean energy or schools, but will be influenced by the discretion of the state government.

These tax increases will put further stress on individual taxpayers as well as businesses. As far as Global Archives and other Cloud-based suppliers are concerned, overhead data center expenses are primarily energy focused.  Expect increased costs for all businesses, including health service providers.


For all questions regarding this newsletter, please contact Meredith Beattie

1.877.257. 7726 ext 804


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